Oooh- another program to learn commands for! I haven’t even thought of looking up WordPress’ commands. (Left Align in WordPress is Alt + Shift + L, but Bold is still Control + B. Sneaky, sneaky!)
But the post for here and now will be the Keystrokes- not commands- for Word 2010. These are the tricksy Kaystrokes needed to access items in the Ribbon Bar. (At least a more direct method than Tabbing or Arrow Keying through the Ribbon Bar.) It’s true, there are commands for most actions in Word that are much more direct than this list. I teach keyboard commands in my nine to five. The idea is for this comprehensive list to be a reference for those odd items that there may not be a command for. Example: Bullets. You have to set up something to access bullets by command. I recently added Bullets to my Quick Access Toolbar so that now I can press Alt and 1 to access my Bullet options. But had I not wanted to set up something specific I could check the list below and see that I could also get to Bullets by pressing Alt + H and then U.
Oh and let me just say this is intended for use by persons with visual impairments- when it’s not an option to just look up and click on the tity bitty icon that corresponds with the desired action. ‘Cause that’s what I do: teach assistive technology techniques!! Exciting I’m sure. Thrilling even. But here it is:
WORD 2010 RIBBON KEY STROKES
NOTES ON KEYSTROKES AND RIBBONS:
To move from the document to the Ribbons press Alt by itself.
To leave the Ribbons press Alt once more.
To go to a specific Ribbon Heading press Alt and the Letter indicated for each heading.
Example: Page Layout is Alt + P.
To go to the specific feature find the letters that correspond with the action.
Example: The option to change the document’s Orientation is located in the Page Layout Ribbon. Press Alt + P to move to Page Layout. Next, press O to move to Orientation.
* An Asterisk by a Ribbon item indicates that there is a Sub-Menu. This means that there are options to choose from in a list. Use the Arrow Keys to find the desired option. Press Enter to choose that option.
Example: Press Alt + H to move to the Home Menu. Press V for Paste. The selection is not immediately pasted. There are a few options for pasting the selection. Press Up and Down Arrow Keys to choose the desired method for pasting. Press Enter to paste the selection.
Alternatively, if there is no asterisk by an item, the action will happen immediately:
Example: Press Alt + H to go to the Home Menu. Press A R for Align Right and the alignment will automatically change. No other options are offered with that command, the action is immediate.
**Two Asterisks indicates a Menu – The keystroke will redirect away from the ribbons and open a menu.
Example: Press Alt + H to get to the Home ribbon. Next, press FN to get to the Font Menu. This will move your cursor away from the ribbons and to a separate menu that appears on the screen. (This happens to be the old Font Menu- nothing has changed here!)
MENU/RIBBON KEYSTROKES
I. Quick Access Toolbar Alt + Number
II. File Alt + F
III. Home Alt + H
IV. Insert Alt + N
V. Page Layout Alt + P
VI. References Alt + S
VII. Mailings Alt + M
VIII. Review Alt + R
IX. View Alt + W
I. Quick Access Toolbar (Alt + Number)
To customize the Quick Access Toolbar: Press Alt to move to the menu area. Down Arrow until you hear the chime for reaching the end of a list. Then Right Arrow until you hear “Customize Toolbar Button”. Press Enter to open this menu.
To use items in the Quick Access Toolbar: Press Alt and the number below that corresponds with the action. Example: Pressing Alt + 1 will create a New Document.
Keystrokes to use with Alt:
New Document 1
Open 2
Save 3
Save As 4
Quick Print 5
Print Preview & Print 6
Cut 7
Copy 8
Paste 9
Undo 09
Redo 08
Find 07
Spellchecker 06
II. File Alt + F
The File Menu is still a drop down menu. There are new sub menus to the right of the options in the menu. Use the Up and Down Arrow Keys to move through selections. To move to the right use Tab or the Right Arrow Key to access more options. To move from the sub menu back to the main list press Shift + Tab.
Example: To find a Recent Document press Alt + F to access the File Menu. Down Arrow to “Recent” (Or press R). Press Tab to move to the right to the list of Recent Documents. Use Up/ Down Arrow Keys to find a file. To move back to the File Menu list press Shift + Tab.
Keystrokes to use with Alt + F:
Save S
Save As A
Open O
Close C
Info I
Recent R, then Right Arrow to move to list. Up/Dn Arrow to choose file.
New Document N, then L for BLank Document.
Print P, then Enter to start printing.
Save and SenD D, then Right Arrow. Up/Dn Arrow to choose method.
Help H
OpTions T
EXit X
III. Home Alt + H
The Home Ribbon starts the first of the Ribbons. Ribbons basically combined the icon heavy toolbars with the items that used to be in the menu lists. Each one is structured a little differently to fit the different features.
The home menu contains the Clipboard, Font editing tools, Paragraph format, Styles and Find/Replace.
Keystrokes to use with Alt + H:
Clipboard:
Paste* V
Copy C
Cut X
Open Clipboard FO
Format Painter** FP
Font:
Bold 1
Italics 2
Underline* 3
Strikethrough 4
Subscript 5
Superscript 6
Change Case* 7
Show/Hide 8 (Paragraph Marks)
Font* FF
Font Size* FS
Grow Font FG
ShrinK Font FK
Text Effects* FT
Text Highlight I
Font Color* FC
Font Menu ** FN
Paragraph:
Align Left AL
Align Center AC
Align Right AR
Align Justified AJ
Erase Format E
Bullets* U
Numbering* N
Multilevel List* M
Decrease Indent AO
Increase Indent AI
Sort SO
Line Spacing* K
Shading* H
Bottom Border* B
Paragraph Dialog** PG
Styles:
Styles FY
List of Styles L
Change Styles* G
Editing:
Find* FD
Replace R
Select* SL
IV. Insert Alt + N
The Insert Ribbon focuses on adding elements to the document: Pages, Tables, Illustrations, Links, Header/Footer, Text and Symbols.
Keystrokes to use with Alt + N:
Pages:
Cover Page* V
Blank (New) Page NP
Page Break B
Tables:
Tables* T
Illustrations:
Picture P
Clip Art F
Shapes* SH
Smart Art M
Chart C
Screenshot* SC
Links:
Hyperlink I
Bookmark K
Cross Reference RF
Header and Footer:
Header* H
Footer* O
Page Number* NU
Text:
Text Box* X
Quick Parts* Q
WordArt* W
Drop Cap* RC
Signature Line* G
Date and Time D
Object* I
Symbols:
Equation* E
Symbol* U
V. Page Layout Alt + P
The Page Layout Ribbon includes options for formatting the page: Themes, Page Setup, Page Background, Paragraph (Spacing), and Arrange.
Keystrokes to use with Alt + P:
Themes:
Theme* TH
Theme Font* TF
Theme Color* TC
Theme Effects* TE
Page Setup:
Margins* M
Page Orientation* O
Page Size* SZ
Columns* J
Breaks* B
Line Numbers* LN
Hyphenation* H
Page Setup Menu** SP
Page Background:
Watermark* PW
Page Color* PC
Page Border* PB
Paragraph:
Indent Left* IL
Indent Right* IR
Spacing Before* SB
Spacing After* SA
Paragraph Menu** PG
Arrange:
Position* PO
Wrap Text* TW
Bring Forward* AF
Send Back* AE
Selection Pane AP
Align* AA
Group* AG
Rotate* AY
VI. References ALT + S
The Reference Ribbon focuses on just that adding citations, bibliographies and styles. (Great for college papers.) This ribbon includes options for Table of Contents, Footnotes, Citations & Bibliography, Captions, Index and Table of Authorities.
Keystrokes to use with Alt + S:
Table of Contents:
Table of Contents* T
Add Text * A
Update Table U
Footnotes:
Insert Footnote F
Insert Endnote E
Next Footnote* O
Show Notes H
Footnotes** Q
Citations and Bibliography:
Insert Citation * C
Manage Sources M
Style* L
Bibliography * B
Captions:
Insert Caption P
Insert Table of Figures G
Update Table V
Cross-reference RF
Index:
Mark Entry N
Insert Index X
Update Index D
Table of Authorities:
Mark Citation I
Insert Table of Authorities RT
Update Table of Authorities RU
VII. Mailings Alt + M
The Mailings Ribbon includes options for Labels/ Envelopes and Mail Merges.
Keystrokes used with Alt + M
Create:
Envelopes E
Labels L
Star Mail Merge:
Start Mail Merge* S
Select Recipients* R
Edit Recipient List D
Write and Insert Fields:
Highlight Merge Fields H
Address Book A
Greeting Line G
Insert Merge Field* I
Rules* U
Match Fields T
Update Labels B
Review Results:
Preview Results P
First Record Q
Previous Record M
Go To Record (Edit) W
Next Record X
Last Record V
Find Recipient J
Auto Check for Errors K
Finish:
Finish and Merge* F
VIII. Review Alt + R
The Review Ribbon includes options for editing and correcting documents. This ribbon includes sections labeled: Proofing (Spellchecker), Language, Commments, Tracking, Changes, Compare and Protect.
Keystrokes to use with Alt + R
Proofing:
Spelling and Grammar S
Research R
Thesaurus E
Word Count W
Language:
Translate* L
Language* U
Comments:
New Comment C
Delete* D
Previous V
Next N
Tracking:
Track Changes* G
Display for Review* TD
Show Markup* TM
Reviewing Pane* TP
Changes:
Accept* A
Reject* J
Previous F
Next H
Compare:
Compare* M
Protect:
Block Authors* PB
Restrict Editing PE
IX. View Alt + W
The View Ribbon containts options for viewing the screen in different ways. The options include Document Views, Show, Zoom, Window, and Macros.
Keystrokes to use with Alt + W
Document Views:
Print Layout P
Full Screen Reading F
Web Layout L
Outline U
Draft E
Show: (All three are Checkboxes)
Ruler R
Gridlines G
Navigation Pane K
Zoom:
Zoom Q
100% J
One Page 1
Two Pages 2
Page Width I
Window:
New Window N
Arrange All A
Split S
View Side by Side B
Synchronous Scrolling VS
Reset Window Position T
Switch Windows* W
Macros:
Macros* M
X. Additional Ribbons
There are other Ribbons that can be added to the Ribbon Bar. Add-ons and Developer are two examples. These offer more features than originally listed. The Developer Ribbon includes options for Coding, Add-ins and extra Design features.
Example: To add the option of inserting Checkboxes to a document the Developer Ribbon must be added. Do this by going to the File Menu (Alt + F). Down Arrow to Options (T). Tab (6 times) until you get to the Main Tabs tree view. Down Arrow to “Developer”. Press Space to add the Developer Ribbon and then press Enter for Ok. Now, past the View Ribbon will be another heading titled Developer. Access this by pressing Alt + L. To insert a Checkbox press Alt + L and then F. A checkbox will appear at your text cursor’s location.
Alternatively there is a feature under Customize Ribbons that allows the user to create a ribbon, name it and decide which elements will be added.
Created March 2013
Erina the Faery 